Activity-Task+analysis

=__Task Analysis__=

**Job: Resident Don/ Girls Hostel Prefect**

 * __5 Tasks__:**
 * 1) Ensure all students are awake before 7am
 * 2) Ensure all students are downstairs for breakfast
 * 3) Ensure all students are in and out of the hostel when supposed to
 * 4) Organize student hostel events
 * 5) Organize students for Study Prep

=**__Part 1: Activity Chart__**= Purpose** · To congregate all students in time for morning devotion (prayer) · To get all students out of the hostel in time for classes
 * __Task One: Ensure all students are awake before 7am__

· To instil disciple in all students · To help build a religious community. · The don has to make sure each student get an early start to the day · The don has to get two students representing each religion to lead each group of morning devotion
 * Function**

· Bell · Wooden stick · Quran/Bible
 * Objects**

· Students · Matron · Assistant Don
 * Roles**

· Linked to all student having breakfast at the appropriate time
 * Links**

· Some students are heavy sleepers · Bell can sometimes be heavy · Waking up earlier that other students · Students can decide to hide just to avoid waking up early leaving the don to look for them · Don sometimes suffers from sleep deprivation
 * Constraints**
 * Issues**


 * __Task Two: Ensure all students are downstairs for breakfast__**

· To make sure student have something to eat before classes · To avoid students complaining of hunger before the next meal
 * Purpose**

· The don has to make sure all students are downstairs before locking up the hostel gate · To make sure the students are not distracted in class by hunger · Te don has to
 * Function**

· Student Checklist · Wooden stick · Bell
 * Objects**

· Students · Assistant Don
 * Roles**

· Linked to getting all students out of the hostel
 * Links**

· All students are not ready at the same time
 * Constraints**

· Don does not get to start eating until all students are downstairs · Dealing with students that have Eating disorders
 * Issues**

Purpose** · To make sure everyone is ontime · To have an orderly group · To create space for the cleaners to clean without have students dirty their rooms right after
 * __Task Three: Ensure all students are in and out of the hostel when supposed to__

· The don has to go around, inspecting all rooms to ensure no one is left in the building. · To ensure the cleaner do their job correctly without any distractions · The don has to lock up the hostel gate after the rounds
 * Function**

· Padlock and keys
 * Objects**

· Matron-collects the keys from the don after rounds
 * Roles**

· Linked to the cleaners cleaning the hostel
 * Links**

· Students may be accidentally locked in the building, causing the matron to blame the don
 * Constraints**

· Don may be late to class because of student you leave the hostel late
 * Issues**

Purpose** · To ensure students have a social life · To make sure students interact with each other in an informal setting · To engage students in productive events
 * __Task Four: Organize student hostel events__

· The don has to plan and approve the event with other organizers · The don has to send the event for approval to the “Head Girl/Boy” · The don has to give the “Matron” the event proposal for approval · The matron has to send the event proposal to the Teacher in charge of student affairs · The teacher send the event proposal to the vice principal who gives it to the principal to review. · The don has to find estimates for the events needs, give it to the matron for approval who send it to the teacher, who send it to the vice principal who sends it to the Accountant for approval and funds · The don has to set up the event site and organize the students on the event day
 * Function**

· Papers-Documents · Pens · Money · Phones
 * Objects**

· Students · Matron · Teacher in charge of student affairs · Vice-Principal · Principal  · School Accountant
 * Roles**

· This task is indirectly linked to creating an interactive community
 * Links**

· The process is very long and discouraging · Matron, teachers, Vice principal and principal may reject the event proposal
 * Constraints**

· Very time consuming. Can consume too much of the dons time · Conflict can cause damage to relationships
 * Issues**

Purpose** · To make sure students have time to start/complete assignments · To instil discipline · To fill up the time in the day
 * __Task Five: Organize students for Study Prep__

· Don has to go round the hostel to ensure all students are downstairs · Make the study space is quiet · Don has to lock the hostel gat to ensure no one goes back upstairs · To ensure each student studies everyday
 * Function**

· Bell · Wooden Stick
 * Objects**

· All teachers should keep in touch with the parents · So they know who is caring for their kids
 * Roles**

· Indirectly linked to building an intellectual community · Linked to getting all student downstairs when supposed to Constraints · Student(s) can be nonchalant about this activity, which may lead to aggressive action in getting them downstairs
 * Links**

· Causes stress on the don to gather everyone downstairs · Students my start to see the don as an irritant and this leads to disrespect
 * Issues**

__Part 2: Task Flow Chart__



__Part 4: Write-up and Summary__

__Write up__
Although “Ronik comprehensive School” is a mixed school with boys and girls, it has two separate hostels (dorms) one for boys, the other for girls. Positions of authority are given to certain students in higher grades to help maintain order and instil discipline in the students. The Authority of head girl and head boy prefects triumphs that of other prefects as well as that of the resident don/hostel prefect.

The job of the resident don involves: ensuring all students are awake before 7am to attend morning devotion, making sure all students are downstairs for breakfast, ensuring all students are in and out of the hostel when they are supposed to be, organizing student hostel events (e.g talent night) and organizing students for Study Prep. The don has to be the first person ready and alert when organizing students to perform a specific task in the hostel. A bell and a wooden stick are used to wake/alert all students: shaking the bell and using the stick to hit the room doors creates noise which interrupts the students sleep and/or alerts them it’s time for breakfast or study prep.

The specific task of organizing hostel events is a very lengthy one. As seen in the problematic flowchart, different people at different levels of authority have to be informed and consulted about this activity before it gets to the vice-principal and principal for approval or disapproval. Without the use of any technology one has to physically hand the event proposal to each of these authority figures who might not be available or can only be reached by phone. This wastes the time and energy of all the individuals involved in this process. The don has to approve the event details with the organizers (usually other students) then give it to the head boy/head girl to approve, who hands it to the matron, who sends it to the teacher in charge of student activities, who sends it to the vice-principal who sends it to the principal who then approves or rejects this proposal. After the event proposal is approved, a cost estimate is created and goes through the same process, only for the vice-principal to either approve or reject the event proposal. This process is not only redundant, but very time consuming.

With the new process developed, together, all the students (organizers, don, and head boy/head girl) plan the details of the event and prepare a cost estimate to send to the matron who makes changes and sends it to the principal and accountant who approves or rejects the proposal. If the proposal gets approved, the students can start preparing for the event, set up the location and hold the event. Although an alternative solution will be for the school to use of computers (i.e. emails), the school, at this time cannot afford to spend such an amount of money investing in student leisure activities. This new process reduces the risk of energy being wasted from getting different peoples inputs, only to get the event proposal rejected after the 6th stage. If the event is not approved from the start, the students can return back to school work or preparing another proposal. By eliminating roles, the amount of people involved in the approval/disapproval process is cut, which means cost, time and energy is being saved, which leads to better funding for other projects the school is involved in.